Features
Property management software (PMS) for long-term rentals — with a proper tenant portal
Propnoma helps landlords and letting agencies run long-term rentals in one place, with one record per tenancy: leases, rent and arrears, online payments, maintenance and documents — in English and Greek, with rent and expenses in EUR or USD.
30-day free trial on paid plans
Built for Cyprus and Greece, ready for anywhere
Propnoma was built for landlords and agencies in Cyprus and Greece, with Greek and English throughout. It works the same way for long-term residential rentals in the rest of Europe, the Middle East and the Americas, with rent and expenses in EUR or USD.
Replace WhatsApp with one record per tenancy
Today
A tenant sends a WhatsApp, you call the landlord, then get back to the tenant — and the photos, receipts and decisions end up scattered across chats and inboxes.
With Propnoma
The tenant reports the issue in their portal and you handle it from your dashboard. Every maintenance request, document, inspection and payment is attached to the tenancy, so you always know what was reported, when, where it stands, and what was paid or repaired.
For agencies, each owner sees their own properties in a scoped landlord portal, so they stop calling you for updates.
Tenant portal — what tenants can do
Every tenant gets their own login, in Greek or English. Tenants can:
- view their lease and key dates
- pay rent online by card, SEPA Direct Debit or Revolut Pay
- see rent due and their full payment history
- report maintenance issues with photos and follow their status
- see their move-in and move-out inspections
- download documents you share with them
The tenant portal is included on the Pro, Growth and Agency plans.
Tenants & long-term leases
Add tenants and assign them to a property and lease; on paid plans an automatic invite email lets them set up their own account. Every tenant's contact details, lease dates and deposit live on one profile, and expiring leases trigger automatic reminders at 30 and 7 days out.
Rent tracking, arrears & online payments
Track rent on every plan; on paid plans it's generated automatically each month for every active lease. See who has paid, who is late and by how much — the arrears aging report shows overdue amounts as of today. On paid plans tenants can pay online by card, or by SEPA Direct Debit for rent in euros, with the money going straight to the landlord's own account; Propnoma takes no cut of the rent.
Maintenance
Tenants submit repair requests with photos straight from their phone. You track each ticket from open to in progress to resolved and assign contractors directly, so nothing gets lost in a chat thread.
Multi-language
Every screen — landlord dashboard and tenant portal alike — is available in English and Greek. Switch languages at any time with one click; your data stays exactly the same.
Inspections
Run move-in and move-out inspections with a structured checklist, capture photos room by room, and keep a dated record attached to the lease for when it's time to return a deposit.
Financial dashboard
Dashboard charts break down paid versus overdue rent and occupancy across your portfolio, so you can spot problems before they pile up.
Owner statements
A monthly PDF statement is generated automatically for every landlord — rent received, expenses paid, fees, and the net amount due to the owner — and emailed the moment it's ready.
Portfolio reports
Per-property net income, arrears aging, occupancy trends and a check of Stripe deposits against rent paid online, with CSV export on every tab.
ROI & yield
Gross and net rental yield per property and across your whole portfolio, calculated from market value, rent and trailing expenses.
Vacancy links
Create a shareable page for a vacant property in one click — photos, rent, pet policy and move-in date — and send the link to prospective tenants however you like.
Tenant enquiries
Every enquiry from a vacancy link lands in one inbox — track it from new to viewing booked, assign it to a team member, and see which of your other vacant properties suit them.
Agency & multi-landlord
Letting agencies manage every owner's portfolio from one console — staff seats with view or edit access set per area, management fee calculation, a shared activity feed, and a scoped, client-facing view for each landlord they manage.
Your agency's branding
Agencies put their own name, logo and colours on the portals their landlords and tenants use, show tenants their own support email, and get their own address at yourname.clients.propnoma.com. A small “Powered by Propnoma” credit stays in the footer.
Also included
Multi-currency rent and expenses (EUR and USD)
Record rent and expenses in EUR or USD — even mixed within the same portfolio. Both currencies show up in your dashboard, portfolio view and financial reports, so landlords with properties or tenants in different currencies see everything in one place.
Documents
Keep leases, tenant IDs, receipts and inspection reports per property and per tenant, and share the right files with tenants through the portal.
Expenses & bank reconciliation
Log expenses per property, then upload a bank statement and match its transactions against rent and costs.
Built for rental portfolios, not building administration
Many property tools are designed around apartment buildings and common expenses. Propnoma is designed around rental portfolios: your properties, your tenants, their leases and their rent — whether the units are in one building or spread across a country.
Which plan suits you
| Plan | Best for | Portfolio | Apps | Price (excl. VAT) |
|---|---|---|---|---|
| Free | A landlord with 1–2 rentals moving off spreadsheets and WhatsApp | Up to 2 properties | Landlord dashboard (1 user) | Free |
| Pro | A landlord who wants online rent payments, a tenant portal and automatic rent tracking | Up to 5 properties | Landlord dashboard (1 user) + tenant portal | €19/month (€15 billed annually) |
| Growth | A portfolio landlord or independent manager who needs portfolio reports, owner statements, contractors and team access (3 seats) | Up to 15 properties | Landlord dashboard (3 users) + tenant portal | €35/month (€28 billed annually) |
| Agency | A letting or management agency serving many owners, with landlord portals, 10 staff seats (25 on the larger size), fee calculation and its own branding | Up to 50 properties pooled across unlimited landlords (up to 150 for €199/month; custom quote for more) | Agency console (10 staff, 25 on 150 properties) + landlord portals + tenant portal | €99/month (€79 billed annually) |
All plans: Greek and English; rent and expenses in EUR or USD. Subscriptions are billed in EUR and prices exclude VAT. Paid plans include a 30-day free trial.
Frequently asked questions
Which countries does Propnoma work in?
Propnoma is focused on Cyprus and Greece and is used by landlords and agencies across Europe, the Middle East and the Americas. Rent and expenses can be recorded in EUR or USD.
Is Propnoma built for Cyprus?
Yes. Propnoma was designed for Cypriot and Greek landlords and agencies, in Greek and English, for long-term residential leases.
Does Propnoma support USD?
Yes. You can record rent and expenses in EUR or USD, even mixed within one portfolio, and both show in your dashboard, portfolio view and financial reports.
What currency is the subscription billed in?
Propnoma subscriptions are billed in EUR. Listed prices exclude VAT.
Does Propnoma have a tenant portal?
Yes. On the Pro, Growth and Agency plans, every tenant gets their own login to see their lease, rent due and payment history, pay by card, download shared documents and report maintenance issues.
Can tenants pay rent online?
Yes. On paid plans, tenants pay through the portal by card, or by SEPA Direct Debit or Revolut Pay for rent in euros, and the money goes directly to the landlord's own account. Propnoma takes no fee from rent; Stripe's standard fees apply.
Does Propnoma store documents?
Yes. You can store leases, IDs, receipts and inspection reports per property and tenant, and share them through the tenant portal.
Which plan should I choose?
Free for up to 2 properties, Pro for up to 5, Growth for up to 15, and Agency for agencies managing up to 50 properties (150 on the larger size) for many owners.
Can Propnoma handle a 15-property portfolio?
Yes. The Growth plan covers up to 15 properties for €35/month excluding VAT, or €28/month billed annually.
Is Propnoma in Greek?
Yes. Both the manager app and the tenant portal work in Greek and English.
Can Propnoma replace WhatsApp for managing tenancies?
For everything that needs a record, yes. Tenants report maintenance issues through the portal, and every request, document, inspection and payment is saved on the tenancy record. Propnoma doesn't include a chat feature, so quick day-to-day conversations can stay on the phone.
Is Propnoma a building or common-expenses system?
No. Propnoma manages rental portfolios: properties, tenants, leases and rent. It does not administer a building's common expenses. Residential and commercial units are both supported: add each flat, shop or office as its own property with its own lease, tenant, rent and documents.
Can I manage commercial properties (shops, offices, warehouses)?
Yes. Shop, office and warehouse are property types of their own (with an Other commercial option), and they get the same lease, rent, maintenance, document and reporting tools as residential properties. A building with several tenants is set up as one property per unit, each with its own lease, and owner statements are produced per landlord.
Does Propnoma work with JCC?
Not for rent. Tenants pay rent online through Stripe (card, plus SEPA Direct Debit and Revolut Pay for rent in euros) into your own Stripe account; rent paid by bank transfer or JCC outside the app is recorded manually and matched during bank reconciliation. For bills, agencies on the Agency plan get a pay panel that groups managed landlords' utility bills by supplier with a link to JCCsmart or the supplier's payment page, where staff pay and then record the payment reference and confirmation as the landlord's expense.
Is Propnoma available in Russian?
No. Propnoma is available in English and Greek, and each landlord, staff member and tenant chooses their own language.
Does Propnoma issue VAT invoices?
Propnoma issues numbered payment receipts for rent and expenses that carry the landlord's or agency's VAT number, and agencies issue numbered VAT invoices for management fees and recharged costs to the landlords they manage. It does not file VAT returns or connect to the tax authorities.
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